Facility Policies

The C3 facility is split between two levels and spans 28,940 gross square feet. The facility underwent a transformative renovation in 2018 and now features seven multi-purpose spaces, 21 interview modules, 41 staff offices, the Gator Career Closet, and a variety of nooks and spaces designed for career education and student/employer interaction.

Each multipurpose space is capable of live streaming and recording all programming, making the C3 even more accessible for all 56,000+ UF students. Spaces can also be arranged in many customizable ways to accommodate a variety of events.

Requirements to Hold a Date and Space

Complete an online facility inquiry form. Confirmation will be sent via email, once all information is verified.

The Career Center reserves the right to assign or reassign specific event locations, as needed, based on the most efficient use of space for maximum benefit to the University community. If a reservation is reassigned to another location an attempt will be made to reach the contact person listed on the reservation via email or phone in advance.

Reservations & Guidelines

The UF Career Connections Center is available for rent to University of Florida departments and organizations and approved non-university groups. Programming spaces in the Career Center are available for use Monday through Saturday 7:00 a.m. to 10:00 p.m. Reservations are not guaranteed until there is written confirmation from the UF Career Connections Center.

Please submit a reservation request form no later than 1 week (excluding holidays) before event. Reservations are on a first-come, first-served process and are not guaranteed. Approval is contingent upon availability and the appropriateness of the proposed event for the space at the center.

All groups will be responsible for direct charges that pertain to their event.

Payments & Charges

All fees must be paid within 30 days of invoice date. UF groups will be required to pay by E2R by making a chart field available. Non-UF groups can pay by credit card or check. Making all checks payable to the UF Career Connections Center.

Organizations may incur additional costs if supplementary repair, replacement or cleaning of the facility and equipment is needed following an event, and/or if use of the facility extends beyond reserved time. Organizations may also incur additional cost if additional rooms not previously reserved are used during the event.

Sales Tax

All organizations wishing to claim a tax exemption must provide appropriate verification.

Cancellation Policy

Cancellations must be made in writing (or via e-mail) to the facilities team email address at least 48 hours prior to the event start and are subject to cancellation fees equal to room rental rates if cancelled late. All no-shows will be recorded. Repeated no-shows and/or late cancellations may result in the suspension of reservation privileges for the facility.

If you have booked catering for your event, you will need to contact Classic Fare Catering directly to cancel the order.

Food & Beverage

All food served at functions within the Career Connections Center must be purchased through Classic Fare Catering. Classic Fare Catering can be reached at (352) 392-3463 or on their website.

The sale and/or service of alcohol on UF property is subject to the approval of the Office of the Vice President for Business Affairs. To receive permission, complete the Alcohol Approval Form.

If you serve food, please ensure all food trash is disposed of in the appropriate trashcans/recycle bins.

Hours and Access Hours

Groups are allotted one additional hour (30 minutes for set-up & 30 minutes for clean-up) for their reservation. Additional charges will be incurred if the event extends beyond the reservation time. At the conclusion of their hour allotment, the employer will be charged an additional $20.00 per 30 minutes that the Information Session goes over.

The Career Connections Center business hours are Monday–Friday from 8:00am–5:00pm, except for UF Holidays. Programming spaces in the Career Center are available for use Monday through Friday 7:00 a.m. to 10:00 p.m. Weekend options are available upon request and availability. A $25.00 per day fee will be added to the rental for weekend/holiday access.

Clean-Up and Damages

This includes ensuring: – All trash and recyclables have been disposed of in appropriate receptacles located in the space

The user is responsible for the cost of repairs to the facility and repair or replacement of equipment in the event of any damage caused during the event.

Room Configurations

Facility Rental Fees include the cost of one set-up. You are welcome to arrange the room and furniture into a layout that best suits your needs. Our ability to accommodate last minute changes is based on time, staff availability and resources. Requests for such changes will be evaluated on a case-by-case basis.

Organizations shall not rearrange moveable walls or audio-visual equipment in any of the facility rooms without permission. Any damages that result from groups attempting to move these items on their own will be the responsibility of the organization hosting the event.

Additional Equipment and Decorations

Prohibited Items: Glitter, confetti, fog, mist or bubble machines.

Restricted Items: Banners, newsprint/easel paper, posters or anything you want to hang from or affix to the wall. Taping, stapling, gluing or otherwise attaching items to any walls, doors, windows, posts, columns, floors or ceilings is prohibited without advanced permission. Candles and open flame devices are not permitted in areas of assembly.

Strobe lights may be used if participants are notified before entering.

Parking

The UF Bookstore and Visitor Welcome Center parking garage is adjacent to the Reitz Union. Parking fees apply Monday through Friday, 7:30 a.m. to 4:30 p.m. Reserved parking can be arranged for special events by contacting the Transportation and Parking Services administrative office at 352-392-8048 or submitting an event reservation request.

The Career Connections Center does not have the authority to waive parking fees or fines assessed by UF.

Audio/Visual Services

A/V equipment available for use in each room includes: Projector and drop-down screen, podium with a desktop computer with HDMI laptop hookups, confidence monitors, speakers, video camera recording and live streaming capabilities, touch screen system to manage A/V equipment, one lectern and one lapel microphone. If other technological accommodations are needed, please let the Career Center staff know at least 1 week in advance of event.

Wireless internet is available throughout the Center. UF faculty, staff and students will need their Gatorlink username and password to access the internet. Non-university persons can obtain a guest username and password by accessing the UF Visitor wireless network upon arrival and providing the requested information.

General Use Policies

Regulations/Policies

All users must agree to comply with University of Florida (UF) rules, regulations and policies. Users must also comply with appropriate state and federal laws, and fire and police department rules and regulations.

Smoking Policy

University of Florida policy prohibits the use of all tobacco products on the entire University of Florida campus. This includes cigarettes, e-cigarettes, cigars and smokeless tobacco (chew or dip). Our campuses include our buildings, parking lots, garages and roadways. Learn more here.

Lost/Stolen/Damaged Property

The University of Florida is not responsible for any lost, stolen or damaged property belonging to users of the facility. All items found will be kept by the Career Center’s staff for a reasonable period and then forwarded to the University Police Department.

Security

If event security is required at the facility, this service will be provided by the University Police Department. All personnel costs will be the responsibility of the group hosting the event.