Information Sessions and Company Events

Information sessions and other company hosted events are a great way to promote your organization’s opportunities, culture, and employment benefits in order to engage UF students and alumni. Information sessions can be a formal presentation or an informal open house conducted on campus or virtually. Information sessions are typically scheduled between 4 p.m. – 8 p.m., Monday – Thursday.

An organization can also host an information session publicly or privately to meet recruitment needs. The choice is yours – you can determine how you set up your recruiting event to attract desired candidates.

More Information

Getting Started with Your Information Session

Reserving space on campus can be a challenge at the University of Florida. If you are interested in hosting an information session or another company event, we recommend you make your request early and include alternative dates.

Log into Gator CareerLink

  • Click on ‘Events’ and select the ‘Information Sessions’ tab
  • Click on ‘Add New’ to fill out the request

You will be contacted when your request has been approved. Please wait to book your flights or hotel accommodations until you have received the final confirmation from our office.

No matter the size of the event, we have space to accommodate most types of company events. However, space can be difficult to secure, especially during peak recruiting times around our major career fairs, we recommend you submit your request the term prior to your desired campus visit.
Space reservation charges vary depending on the location.

The Career Resource Center (CRC)

Our facility has three available spaces:

  • Library: $150 (capacity 120)
  • Classroom: $100 (capacity 45)
  • Conference Room: $50 (capacity 25)

Space reservations in the CRC come set up with a projector, screen, computer, DVD Player and amplified computer sound. We will also have staff present to assist with your event.

The Reitz Union

The cost of a space reservation in the Reitz Union will vary depending on the size and technology needed in the space. There are a wide range of meeting room sizes along with ballrooms and theatres. Prices start at $50 for a space and increase based on the equipment and size of the space. Please note, CRC staff members are not able to assist with the staffing of information session held outside of the career center. Space reservations in the Reitz Union are made through Gator CareerLink. The Reitz Union will contact you for space confirmations and billing information.

Academic Classrooms

Academic Classrooms are another location available for employers to connect with students for their company events. Although academic classrooms do not incur a reservation charge, there are many limitations with using academic space on campus at the University of Florida.

Requests for space in academic classrooms and specialty areas can incur a wait time of 7-14 days after drop/add is complete with registration and records. This could be up to 3 weeks into the semester. These areas are first reserved for classes, student organizations, and then other academic uses. Space reservations in the Reitz Union and space reservations in the CRC are not subject to this delay but are secured based on space availability. Typically, academic classrooms are unavailable for advanced booking and during key recruiting periods. Technical equipment is not guaranteed or provided for academic classrooms. Furthermore, CRC staff are not able to assist with staffing information sessions hosted in academic spaces and food may not be allowed. Room reservations for academic space are made through Gator CareerLink. The CRC will then contact you concerning room confirmations in academic locations.

Catered refreshments are a great component to support networking with candidates during your event. The University of Florida has a host of approved caterers able to meet your formal or informal dining needs. If you are hosting your information session within the Reitz Union or the Career Resource Center you are required to use Classic Fare Catering. Please visit the Classic Fare  for catering options on campus.

Information Session Reservation Tips

When requesting your information session, the ‘Information Session Details’ field is viewable to candidates. This is a great place to enter a description of your event.

Provide any details of the event, especially information pertaining to expectations. Answer the question “why should someone attend this event?”. The more information you provide, can help us better promote your event.

Make sure to indicate if your information session is public or private. Private Sessions are promoted by the employer and are not promoted by the Career Connections Center. Only public company events are viewable on the career center’s calendar of events.

Request an Information Session

All requests must go through Gator CareerLink. Should you have any questions about your information session please contact Jillian Dinius.

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