Get in Touch With Us: 352-392-1601 | UFCareerCenter@ufsa.ufl.edu
Get in Touch With Us: 352-392-1601 | UFCareerCenter@ufsa.ufl.edu
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Sep
September 13, 2022
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Artificial intelligence is not just about self-driving cars and Silicon Valley. AI has found its way into nearly every job — and even into landing that job in the first place. Artificially intelligent programs now routinely screen job applications, often before a human hiring manager ever sees a single resume. Companies are also increasingly turning to AI job interviews, a kind of recorded interview that can screen for job knowledge and even analyze body language.
At the end of the day, the same skills that work for the traditional hiring process can be applied to this brave new world. Here are some simple tips on how to sail through the AI systems so you can land your dream job.
Employers are increasingly using AI systems to help with screening and sifting through job applications, leaning most heavily on tools known as applicant tracking systems, or ATS. An ATS can automatically compare resumes against the job description and rank candidates based on how well it thinks they fit the qualifications.
That filtering process mostly boils down to how well the software thinks your resume lines up with keywords it notices in the job description or that the hiring manager asked it to search for.
So, how do you spot those key phrases to make an ATS friendly resume?
“The biggest thing is using the job description as a guide,” said Sara Gould, senior assistant director for career engagement at the University of Florida’s Career Connections Center. “Go through it old school with a highlighter, find the language they’re using in their document and then apply that to yours.”
Zero in on required certifications or skills before worrying about “preferred” qualifications. Look for words or phrases that are repeated or meaningful in the industry. See how your background and skills can be shared using this language.
Formatting is also key. If the application specifies what kind of document to submit, follow those directions closely. Typically, a plain Word document or PDF is safe. Fancy graphics or complex columns might confuse the machine reader, so stick to a straightforward layout. Most hiring managers are interested in the substance, rather than the style, of a resume, anyway.
And don’t make the mistake of trying to outsmart the machine. Tricks like posting the entire job description into the resume in invisible white text will get you noticed, but not in a good way. “Those things can be flagged as an anomaly,” Gould said. “It’s a machine learning system, so they’re learning those tricks, too.”
Employers who see these warnings on your application will know you’ve tried to game the system.
But never forget that your goal is to impress the human behind the AI. Avoid robotic lists of keywords. Try to seamlessly weave in the most important qualifications, skills and key phrases into normal language so your own humanity shines through.
Resume keyword scanners also make the personal touch as important as ever.
“Don’t let them stop you from networking, following up, reaching out,” Gould said. “There’s still a person there.”
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="6" ][cs_element_layout_row _id="7" ][cs_element_layout_column _id="8" ][cs_text _bp_base="0_2"]Also known as recorded interviews, AI interviews are an increasingly common screening tool. They typically ask applicants to record themselves answering timed interview questions. AI interviews may also include skills tests, where applicants have to demonstrate field-specific knowledge or answer questions designed to test for critical thinking. While basic programs might just send recordings to hiring managers, the most sophisticated ones can analyze responses, tone, even facial expressions and eye contact.
“Some companies consider the virtual interview the new resume,” said Ja’Net Glover, director of career services at UF.
As part of the transition to skills-based hiring, these virtual interviews and skills tests can help employers find good fits early in the process.
That may sound intimidating, but preparing for an AI interview is similar to how to prepare for an interview in person or over video with a human.
“Ask the employer you’re interviewing with what to expect during the process,” Glover said. If you learn what software they are using, look up the program’s website and research how it works. You can even use similar tools to practice. Both Google and LinkedIn offer machine-learning-based interview prep.
In addition to doing your research, take the AI interview as seriously as you would any other. Dress appropriately for the job. Find a quiet, well-lit room to record your responses. Imagine you’re speaking with a live interviewer and behave the same way: warm and professional, without a lot of fidgeting.
One advantage in favor of job applicants? They’ll be on their home turf.
“Candidates can control a lot of factors that in a standard interview they wouldn’t have control over,” Glover said. That gives job seekers the chance to practice in the environment they’ll have to perform in. And practice is always the key to a good interview.
“The more they practice, the more it’ll help them feel confident and prepared,” Glover said.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="10" ][cs_element_layout_row _id="11" ][cs_element_layout_column _id="12" ][cs_text _bp_base="0_2"]UF’s Career Connections Center helps prepare students for navigating the AI-enabled hiring process through instruction, practice and feedback from career counselors.
Starting in the fall 2022 semester, the career center will also provide access to Quinncia, a new machine-learning-driven interview prep tool that provides tailored feedback on resumes and interviews for AI-driven job searches. Just like resume reviews and practice interviews with human coaches — which will always be a good idea — practicing with the kinds of AI software that UF students will encounter can give them a leg up on the competition.
Career coaches also constantly educate other staff and faculty on campus about the evolving use of technology in the hiring process. And they work with employers to identify trends in AI tools to prepare students for what’s on the horizon.
“This technology will continue to evolve," Glover said. “It’s not going anywhere.”
Eric Hamilton, August 10, 2022
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Sep
September 13, 2022
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Want (or need) to go to graduate school but don’t know where to start? Don’t fret! There are a lot of resources and strategies available to help you find your perfect match. You’ll need to do some research about your subject of interest, what degree you want to pursue, and which schools offer what you’re looking for. Once you’ve found 5-10 programs of interest, you can start on the path to your future degree.
There are over 150 graduate fields of study at UF alone, with multiple types of master’s and doctoral degrees. Multiply that by the number of universities in Florida and around the world, and you’ll find that you have a lot of options. With all those choices, it can be hard to decide which programs to consider.
Now that you have narrowed down what you want to study and at what level, it’s time to find specific programs. Some of the research you did on your subject may have given you some options of specific degrees or universities to consider. If not, or if you need more ideas, you have a lot of tools at your fingertips.
Once you have a group of 5-10 programs you’re interested in, start researching each program and its admissions specifics.
The search for a graduate school program can seem overwhelming, but you can find your perfect match by following these steps. Before you know it, you’ll be well on your way to completing the next step of your education.
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Sep
September 13, 2022
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As you search for internships and jobs, you may come across a posting that seems too good to be true - lucrative salary, flexible location/schedule, transferring money, purchasing gift cards online, vague / low level of responsibilities – we want to make sure candidates know how to identify these fraudulent posts and provide tips for avoiding them altogether.
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Sep
September 12, 2022
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Each company will decide on their own timeline based on their practice, talent needs and approach of recruiting. You may see different timeline within the same industry, so please plan ahead and designate sufficient time for your research. Think about it as a project, on average from your application to secure an offer, will take about 6 months. Fall (Aug to Oct) is a popular window of campus recruiting, particular for private sector companies. If you are actively searching for a summer internship next year or graduating in 6 to 12 months, you should take advantage of this career fairs happening at this time.
Strategy Consulting firms: These companies (Bain, McKinsey, BCG, A.T. Kearny) have a very early hiring schedule. The opportunities for next year (both full time and internship) will be posted early summer or even earlier. By middle of summer, companies will wrap up their screening interviews. By Aug, the offers are extended. As it is also very selective, if this is your career aspiration, start your research in the fall, apply as early as possible.
‘Advanced’ hiring: Larger corporations and employers usually adapt this strategy because of the competition of talents as well as they are able to anticipate their needs earlier in the process. They usually release their next year of internship and full-time hiring opportunities towards end of Aug or early Sep. They will start to host info session, attend campus career fairs in Sep. and Oct. Then on a rolling basis, their interview process follows through Oct to next Feb. The first batch of offer may come out right before Thanksgiving, and through out early Spring. Most of their internship starts in late May or early June, usually it will be 10 to 12 weeks. Pay attention to the program detail so you will not miss the application deadline. It is always a good idea to apply earlier.
‘As Needed’ or ‘Just in Time’ hiring: Employers across all sectors – for-profit, non-profit, and government – fall into this category. These employers hire when someone leaves or when the company or organization is growing. When positions become available, employers want to fill the opening quickly. If a position becomes available in February, most employers will not be able to hold it open until June when a graduating student is available to begin working. At UF Career Connections Center, we are hosting different types of career fairs and events to serve the needs, please review our events calendar for more details. It is always a good idea to receive updates from the company’s career page, so you will be alerted with appropriate opportunities come out.
As a lot more companies are using Applicant Tracking System to build up their own talent pool, we do recommend you establishing your talent profile with them and apply the appropriate opportunities as it comes. If there is no specific application deadline highlighted, it usually will be closed as it is filled.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="6" ][cs_element_layout_row _id="7" ][cs_element_layout_column _id="8" ][cs_text _bp_base="0_2"]We have summarized the common 5 stages of hiring process and illustrated as above graphic. Usually, it is Review, Intro Call, Hiring manager interview , Team fit interview and Offer. Based on the job nature and company practices, there are additional interview steps may be added. For example, a lot of tech companies will add Tech Interview, consulting firms usually will add case study, some FMCG companies would add occupational online assessment after the Intro call. Understand the expected process/steps will help you prepare ahead. The whole interview process may take 2 weeks up to 4 weeks. Since COVID, we do see a lot more companies start to use pre-recorded Qs for the initial interview. UF C3 has included Quinncia as a resource for students to get familiar and practice for the interview. Please check on UF C3 website for more details.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="10" ][cs_element_layout_row _id="11" ][cs_element_layout_column _id="12" ][cs_text _bp_base="0_2"]The answer is YES. We even encourage you to apply prior to Showcase if it is applicable. Career Showcase itself is a great opportunity to network and connect with industry. It is also a great opportunity to hone in on your self-presence in a professional environment and how to engage in a meaningful conversation that will benefit both parties. Make sure to bring your resume, stories to share, questions to ask and bring back the better knowing of expectations, opportunities, and industrial contacts.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="22" ][cs_element_layout_row _id="23" ][cs_element_layout_column _id="24" ][cs_text _bp_base="0_2"]Whether you are in a 1-year or 2-year master’s program, your professional success is best guaranteed through proper preparation and anticipation of the process that lies ahead. While this can be seen as a challenge, you should know that the Career Connections Center is here to help you every step of the way. Before you arrive UF campus, feel free to check out our online resources and coming events at www.career.ufl.edu. Because the Fall is a big hiring window, we would encourage you to engage earlier and know your academic requirement before you start to apply for internships. Sep. and Oct. can be hectic time as you are get acquainted with UF campus, adjust to your academic schedule. That is why UF C3 intentionally host several workshops to help you to identify your strength/skills, communication with employment opportunities, resume labs etc. You can also take advantage of our express drop-in and individual appointment services to get yourself prepared. Even if you miss the Fall career showcase, it will come back in the Spring (usually early Feb), your ability to engage with employers, discover new interests, and pursue opportunities will be possible year-round!
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="26" ][cs_element_layout_row _id="27" ][cs_element_layout_column _id="28" ][cs_text _bp_base="0_2"]Yes, you absolutely can. Pay attention to specific rules if any the organization set up. For example, if you failed in one position interview, you may not be allowed to apply again in 6 months. Also bring good questions in any interaction with the organization and reflect on your learnings along the journey so you can find the right fit.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="30" ][cs_element_layout_row _id="31" ][cs_element_layout_column _id="32" ][cs_text _bp_base="0_2"]
References should be provided to employer as a separate document, DON’T include them in your resume.
Generally speaking, your future employer wants to talk with the following people for a professional reference, in order of importance.
Cover letters enrich your application as you are sharing who you are and who you want to be, which is different from your resume: what you have done in the past. If you are really interested in a particular position, have a tailored cover letter even if it is a supplementary document per guidelines. If the job application has a clear instruction to not include a cover letter, then follow the instruction so as not to annoy your potential employer. Here is the C3’s guide for how to compose a cover letter.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="38" ][cs_element_layout_row _id="39" ][cs_element_layout_column _id="40" ][cs_text _bp_base="0_2"]Contracted workers are not “employees” since they provide services on a short-term or individual project basis. You are either self-employed or employed by a third-party company. Contract workers do not have to be offered the full package of benefits that full-time employees will have access to, for example, taxes, pension/retirement, and healthcare. The full burden of these items is the responsibility of the contractor.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="42" ][cs_element_layout_row _id="43" ][cs_element_layout_column _id="44" ][cs_text _bp_base="0_2"]An applicant tracking system is a software application that enables the electronic handling of recruitment and hiring needs. The principal function of an ATS is to provide a central location and database for a company’s recruitment efforts. Recent changes include the use of artificial intelligence (AI) tools to facilitate guided semantic screening of applicants. In many cases they can filter applications automatically based on given criteria such as keywords, skills, years of experience and others. That is why optimizing your resume for ATS is important. If you miss the key words and critical criteria listed in the job description, your chances of landing an interview call may be decreased.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="46" ][cs_element_layout_row _id="47" ][cs_element_layout_column _id="48" ][cs_text _bp_base="0_2"]As the average resume generated for any one job posting is above 250, more companies are using AI programs to do an initial screen. The process requires the candidate to video record answers to pre-recorded questions. Yes, you are looking at yourself on the screen and answering 3 to 5 interview questions. Then, a guided algorithm will shortlist the ideal candidate before the recruiter and hiring manager review the recordings to select a candidate for the next interview round. If you have such an arrangement expected, please reach out to UF C3 for tips and advice. In short, treat it as an in-person interview. It is easy to say though, practice will help. Check on the Mock Interview Module available in Gator CareerLink.
[/cs_text][/cs_element_layout_column][/cs_element_layout_row][/cs_element_section][cs_element_section _id="50" ][cs_element_layout_row _id="51" ][cs_element_layout_column _id="52" ][cs_text _bp_base="0_2"]E-Verify is a web-based system that allows enrolled employers to confirm the eligibility of their employees to work in the United States. It is not a criminal background check. Your employer will usually include the instructions and information needed in the onboarding communication and preparation.
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Sep
September 12, 2022
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When you are working for a UF department you are a student first! A normal workweek is 10 to 20 hours, and 20 hours per week is the maximum students may work on campus. Almost UF department offers part-time job opportunities for student.
Not only do on-campus jobs put you first as a student, and make your commute from class easy, they also offer you an opportunity to gain the top skills employers are looking for in their new hires.
According to the UF Graduation Survey, students who work during their time at UF are more likely to have obtain employment at the time of employment compared to those students who do not work!
[/cs_text][cs_text _bp_base="0_2"]Now that we have sold you on the benefit of working on-campus, I know you are thinking “how do I find an on-campus job?” This is the best part, all UF Departments post their open student positions through Careers at UF. Once one the Careers at UF’s website use the “Refine Search” toolbar on the right hand side to filter the jobs to just show you “student assistant” opening:
One you have used this filter tool the list of open student positions will populate on the left hand side of site. On this list you will see both Federal Work Study (FWS) and Non-Federal Work Study positions. In order to apply for a FWS position you must have this as part of your financial aid packet, as these positions are federally funded and need-based. To learn more about the Federal Work Study program and how you can qualify visit the Office of Student Financial Aid and Scholarships.
Once you find a position that is of interest to you, clink the title of the role to learn more about what this role entails, requirements for applicants, the salary, and when you will need to apply by. When you are ready to apply with a resume and cover letter , click the “apply now” button on the right hand side to start the application process.
[/cs_text][cs_text _bp_base="0_2"]Well, you are in luck! The UF Career Connections Center hosts a Part-Time Job Fair every Fall semester in the Reitz Union North Lawn Terrace, and many on-campus hiring departments attend this fair looking to hire student positions.
[/cs_text][cs_text _bp_base="0_2"]If you need assistance in creating your resume, cover letter or what to expect at the Part-Time Job Fair, stop by the Career Connections Center during our Express Drop-in hours and one of our staff members will help you prepare your material.
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SEC/ACC Virtual Fair
This fair is a career fair made for over 25 schools that fall in the SEC or ACC. Companies like Wells Fargo, Boeing, and Enterprise attend this virtual career fair to recruit students for internships and full time jobs. The SEC/ACC Career Fair will take place in early 2018. The Just in Time Virtual Fair is a fair held during the summer to help students who are looking for that last minute internship or opportunity to gain experience. This virtual fair is open to UF students and alumni.Graduate and Professional Schools Fair
This fair is a graduate school and professional school fair that has the capability to go virtual as needed; schools such as UF College of Medicine, Georgetown Law School and many others are available to speak to about their grad schools and respective programs. Our GAP Fair will take place on October 18, registration and attending schools can be found on our website. On top of these fairs, there are many other networking opportunities to be found on our Gator CareerLink website, like virtual JPMorgan networking series and different virtual career fairs held by various companies and entities. Many of these can be found on our “workshops” tab in your GCL.18
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July 18, 2019
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1. Take a breath and celebrate that you got the job
A lot of people get so caught up in the hustle and bustle of the first week that they forget to stop and take a moment to celebrate the fact that they got the job!2. Take care of the logistical things first
Before you even get on the job it’s important to answer questions like “what forms do I need to bring in?”, “how long does it take to get there?”, and “where should I park?”3. Get there early
Plan to arrive early during your first week. There are many factors that could make you late, like traffic that you might not be used to. You don’t want to be the last one to arrive!4. Know the dress code
Ask what you should wear before your first day. You don’t want to show up in business casual (see our “So what exactly is business casual?” post) when everyone else in suits.5. Get to know your co-workers and the work environment
It is important to learn how your co-workers like to communicate. Does your boss prefer when you call them? Or would they prefer you to come into their office and talk in person?6. Don’t try to start to early with actual work
Don’t get so excited with your new job that you forget about training.7. Be patient with yourself
Remember- this is new to you! There can be a lot of pressure and it is easy to get nervous so it’s important to take it one day at a time. On average, it takes about one year to fully adjust to a new position so don’t put too much pressure on yourself to be completely adjusted right away! Our career planning services are open to UF graduates up to a year after your graduation. If you have questions about starting a new job, schedule a time to talk with our career planners in Gator CareerLink.14
Jun
June 14, 2019
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Preparation is the key to a successful interview
Kimberly Chin, Marketing Intern You've applied for a few positions and now you have an interview. So how do your prepare? Nadene Reynolds, Associate Director for Professional Development and Experience at the Career Connections Center, shared some questions you should think about before heading off to your next interview.1. What does the job entail?
Some people say “Yes” to a job without really knowing what they will be doing. Have an understanding of your tasks and responsibilities. Know what you are getting into and if you don’t, those questions need to be answered during the interview process. This will help you identify what skills to present to the employer. You can’t highlight your strengths and abilities if you don’t understand what you’re matching them to.2. What questions do I have for the interviewer?
Don’t wait until the day of the interview to start thinking what you will ask. This is an opportunity to learn about whether this job and organization are right for you or not. Prepare questions ahead of time and practice the questions out loud or with a Career Ambassador at the center.3. What experiences do I have that translate well to the position?
Your resume got you the interview but it’s not enough to get you the job. Be able to talk through your experiences in a way that makes sense to a stranger who hasn’t experienced it. Tell the story of what you did and what you gained from your experiences. The employer might not be able to understand the depth and time commitment your roles took so make sure to communicate these well.4. What is the interview schedule?
If it’s an all-day interview or there is a facility tour be mindful of the shoes you’re wearing. You want to make sure that you’ll be comfortable the entire time.5. What do I need to know about the organization/job?
Do thorough research of the organization and find out as much as you can. Spend some time browsing the employer’s website and learn basic facts about them. Review the benefits of the job and identify the particular values you have that relate to where the organization is going. Let us help you get ready for your interview. We provide face-to-face Interviewing practice for immediate feedback and evaluation. You can receive a mock interview at any time during our Express Drop In hours. For an online mock interview, log in to Gator CareerLink and click on the “Resources” tab.14
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